It has been too long since I have posted and for that I apologize. I didn’t take the time to post while on vacation in Norway. Anyway, I am back and today’s blog post is about the “Slides Reuse” feature of PowerPoint 2010.
Sometimes you may want to reuse a particular slide from another presentation you made before. Instead of having to open this presentation and copy/paste the slide from one presentation to the other, you can use the built in “Slide Reuse” feature of PowerPoint.
1. While working on a presentation in Normal view, be sure that you are looking at the “Slides” tab in the left hand side and click between the slides where you want to insert a slide from another presentation.
2. On the “Home” tab, click on the little arrow (the bottom part) of the “New Slides” button in the “Slides” group. In the drop-down choose “Reuse Slides” at the bottom.
3. The Slide Reuse pane will open on the right side of the window. You will have the option to insert a slide from another presentation or from a slide library. Here we will use another PowerPoint file.
4. Browse to the presentation that contains the slide you want to reuse. Click “Open”.
5. All the slides from this presentation shows up in the Slide Reuse pane on the right side.
6. Click on the slide you want to insert. The slide is inserted in between the slides you chose in 1.
You can click on another slide if you want use more slides from this presentation or browse to a different presentation or just close the Slide Reuse pane to continue working on your presentation.
When sharing a presentation with other people you may experience them calling you up saying that things are not aligned and look funny. This could be the result of you using a font in the presentation they don’t have on their computers. PowerPoint then substitutes your font with one on their system. To avoid this, it is possible to embed the fonts you use in the presentation. That’s what we are looking at today.
The place to find the settings for embedding fonts is in the PowerPoint backstage (the file tab), under “options” on the left side.
After clicking on options a new window opens up, the PowerPoint Options dialog. Click on “Save” on the left side and at the bottom of the window are the settings available for embedding fonts.
Click the little checkbox next to “Embed fonts in the file”. There are two options; one for embedding only the characters used in the presentation and one for embedding all characters in the alphabet. By choosing the first option it will help to keep the file size down. This can be a good option if the people you are sending the presentation to are not going to edit it. If you are sharing the presentation with someone for them to make edits, then you are probably better off choosing to embed all characters.
And that’s how you embed fonts in your presentation.
Sections are a new feature of Microsoft PowerPoint 2010 and can help to organize slides, especially for presentations with a large amount of slides. Take a look at the screencast below to learn how to use sections in PowerPoint 2010.
Last week we looked at how to create a perspective or skew an image in Microsoft PowerPoint 2010. This week we are looking at how to edit points in shapes and how that is another way of achieving the same thing we did last week but perhaps a bit faster.